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Available Positions

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Operations

Operations Manager

The Operations Manager will work closely with Save California Salmon’s Executive Director and bookkeeper to ensure the development and execution of sound financial, administrative, and human resources policies and practices. Primary roles include organizational administration, record-keeping, fund accounting, budgeting support, preparing reports for funders and the board, non-profit and legal compliance, and HR/personnel management. Support roles may include administrative support for legal documentation and proceedings, grant review and reporting, organizational development, event organizing, education, legal support, and youth mentoring. Public engagement for outreach, community organizing, and policy advocacy is encouraged as time allows. This position requires self-discipline, excellent time management skills, excellent communication and organizational skills, and attention to detail.  Experience working with Tribes and in non-profits is preferred. 

 

Reports to: Executive Director

 

Works from: Home office or in a hybrid office/remote setting. Some travel for events and meetings is required. Must live within two hours of either our Sacramento or Eureka office. 

 

Classification: Exempt. Full-Time or ¾ time. Hybrid Remote/In-person.

 

Salary: $28-$32 an hour to start, depending on experience. Benefits available if full time.

 

Required Qualifications:  

  • At least two years of experience working on/in organizational development and/or administration. 

  • A least two years in bookkeeping, personnel management or communications related professions.

  • Good communication skills

  • Experience creating and managing budgets

  • Proficiency with the Google Suite and computer technology in general

  • Strong writing skills are a must, web and or graphic design skills are a plus

  • Ability to develop and adhere to work plans and support others in adhering to theirs.

  • Strong organizational skills

 

Preferred Qualifications:

  • Experience managing and reporting on grants. 

  • Experience with Quickbooks. If none, Quickbooks training will be required

  • Experience supervising a team

  • Experience working with Tribes or Tribal organizations and people

  • Experience with organizing campaigns, trainings, public events and rallies is a plus

 

SCS may be willing to train the right candidate if they lack one or more of the above listed preferred qualifications. 

 

Job responsibilities: 

  • Administration - approx. 40% of time

    • Manage general email inbox, org calendar, Zoom account, and meeting/event scheduling 

    • Help develop agendas, take notes, and otherwise support staff meetings

    • Under the direction of the ED, assist with preparation of board meeting logistics, agendas and prepare documents and reports for the Board of Directors.

    • Develop annual budget and track performance with ED and Treasurer

    • Manage business contract relationships

    • Support preparation of annual IRS Form 990

    • Ensure compliance with applicable non-profit laws and regulations

    • Manage insurance and legal requirements 

    • Support fund management and expense tracking

    • Review budgets regularly and conduct spending reconciliation with staff in accordance with SCS policies and procedures

    • Ensure all necessary tax documents and insurance forms are in order 

    • Work within Quickbooks to generate financial reports (can train)

 

  • Personnel - approx. 30% of time

    • Manage interviewing, hiring, and onboarding systems and processes

    • Help hone and implement staff work plan and review processes

    • Manage payroll, employee benefits, personnel files, and related policies

    • Ensure organization policies adhere to and uphold best practices

    • Ensure that all offices and remote workers have sufficient infrastructure, supplies, equipment, and other necessary resources 

 

  • Development Support - approx. 20% of time

    • Manage grant proposal and reporting calendar and support submissions

    • Track all donations and donor communications

    • Manage individual fundraising campaigns and support major donor engagement

    • Provide fiscal support/systems for fundraising events

    • Help prepare and manage grant reporting, including financials

 

  • Programmatic - Approx. 10% of time

    • Support staff in developing and implementing their work plans

    • Coordinate and/or support youth programs, events, and team trainings 

 

  • Professional Development - Minimal time commitment

    • Stay current on non-profit administration best practices, trauma-informed and safe workplaces, and ensure all staff engage in appropriate and required professional development

 

Working Conditions:

  • Remote or hybrid work possible if based in northern California. Regular travel to Arcata or Sacramento required for clerical purposes

  • Must be both self-motivated and a supportive team player

  • Must also work well with children, co-workers and community members

  • Must be able to lift up to 20-pound boxes and drive for long periods of time.

 

How To Apply:

Please email a cover letter, resume, writing sample, and contact information for two references to info@californiasalmon.org. Preferred writing sample will demonstrate your proficiency in communicating around financial reporting and/or environmental justice issues. Please feel free to email with any questions. Applicant interviews will begin May 17. All interested persons are encouraged to apply by May 17, but we will continue to accept applications until the position is filled.

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